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Faculty and Staff Handbook

ADJUNCT FACULTY/UNIVERSITY

EMPLOYEE RIGHTS AGREEMENT

Side Letter of Agreement No. 1 – Employee Rights

This agreement is entered into in a spirit of cooperation between the University and AFT Local 1796 for the purpose of clarifying the commitment of the University to provide facilities for adjunct faculty in the conduct of their teaching role and fulfillment of professional responsibilities.

In order to facilitate and support the teaching function of adjunct faculty at William Paterson University, the parties hereby agree to the following conditions regarding access to facilities for adjunct faculty:

I. Offices

    1. The university will designate offices, rooms, or spaces which are appropriate for adjunct to meet with students and work on instructional activities and university related matters. Where a department has verifiably no space to assign to adjuncts, the university will provide an office location for adjuncts as near as possible to the department.

    2. In the event that adjuncts assigned to a common office cannot work out a schedule to ensure adequate privacy to meet with students, then the department chair shall intercede to ensure privacy.

II. Desk Space

Desk space shall be available for use by adjuncts one hour before and one hour after an adjunct is scheduled to teach.

III. Storage and Security

    1. Each office, room, or space designated for adjunct use shall have file cabinet and bookshelf space, and shall be secured, with keys provided to adjunct faculty.

    2. A lockable storage space shall be available for an adjunct's short-term use.

IV. Access to Telephones, Computers, Copiers, Faxes

    1. Each adjunct shall be provided, upon request and through a process initiated on

      2. employment, with an individual voice mail account; the University will provide phone access from telephones in adjunct offices.

    2. Each adjunct shall be provided, upon request and through a process initiated on

      3. employment, with an e-mail account and access to the Web/Internet under policies governing regular faculty, and shall be offered information technology instruction under conditions pertaining to regular faculty.

    3. Each adjunct shall have access to the same copier and fax equipment as other regular faculty in a department during regular business hours, and the University shall establish alternative means for photocopying in a central location during extended hours (evening and weekends).

 

V. Equipment, Service and Supplies

    1. Adjuncts shall have access to materials that aid in their teaching

    2. Adjuncts shall have access to secretarial services at the same level as full-time faculty during normal office hours. The University shall make provisions for adjuncts to leave materials for secretaries in the evenings and on weekends.

VI. Mail

    1. Each adjunct shall have a mailbox. Folders shall not be considered mailboxes.

    2. Mailboxes will be available during regular office hours. During times when mailboxes are not regularly available, arrangement for access to mailboxes will be made by the University.

    3. The University shall distribute to adjuncts all material generally distributed to full time faculty and/or staff.

VII. Campus Directories

Each department/program will prepare a list including the name, campus locations and campus phone numbers of its adjunct faculty each semester. The lists will be made available to the university community. This information shall also be available on department home pages.

VIII. Schedule of Courses

Where names are available in a timely manner, adjuncts shall be listed in the Schedule of Courses.

IX. Notice of Vacancies

The University will provide notice of full-time faculty and professional vacancies by communication of the annual omnibus announcement and other notices to the AFT local and by posting of the same on the four official University Bulletin Boards and the Human Resources Web page .

X. Parking

Parking privileges applicable to full and part-time faculty will be extended to adjunct faculty.

XI. Identification Cards

The University shall issue faculty identification cards to all adjuncts.

XII. Reopener

The policy established pursuant to Side Letter of Agreement Number One shall remain in full force and effect until June 30, 1999. It shall automatically be renewed from year to year thereafter, unless either party shall give notice to the other of the desire to modify it. Such modification shall utilize the same process as that set forth in the Side Letter of Agreement Number One of the 1997-99 State College Adjunct Unit Agreement between the State and the Union. Notice shall be given to the other party by certified mail not later than September 1 of any succeeding year for which the policy is automatically renewed. Any notice transmitted pursuant to this provision shall be sent to the Provost and Executive Vice President and to the President of AFT Local 1796.