The 7407 Plus is a multi-appearance digital telephone which provides digital voice, display, and data capabilities.
To familiarize yourself with the buttons and
features on your telephone, refer to the figure below and then read the callout
explanations for the buttons and features.
Call Appearance/Feature Buttons
At least three of these 10 buttons are call appearance buttons; used for incoming and outgoing calls and labeled with an extension number. The remaining buttons access features and are labeled with a feature name. Each has a red light telling you that this is the line you are using or this is the line you will get when you lift your handset. The green status light next to each call appearance and feature button tells you that the line or feature is being used.
Conference/Ring Button
For setting up conference calls. When used with <Select>, for selecting a personalized ringing pattern.
Dial Pad
The standard 12-button pad for dialing phone numbers and accessing features. The letters "Q" and "Z" have been added to the appropriate dial pad keys for directory access, and the "5" button on your dial pad has raised bars for visually impaired users.
Display
A built-in 2-line by 40-character display.
Display Feature Buttons
Each of these 7 buttons access display features. They are labeled with the names of the features they access.
Drop/Test Button
For disconnecting from a call. When used with <Select>, for performing a test of the lights, ringer, and display on the telephone.
Feature Buttons
Each of these buttons (24 in total) access features. They are labeled with the names of the features they access.
Handset
For placing and answering calls. This is sometimes called the "receiver".
Handset Jack
This jack is used for connecting the handset to the telephone.
Hold Button
For putting a call on hold.
Line Jack
This jack is used for connecting a line cord to your telephone. Located on the back of your telephone, this jack is labeled "LINE".
Message Light
A red light that goes on when a message has been left for you.
Mute Button
For turning off the microphone associated with the handset or the built-in speakerphone so the other person on the call cannot hear you.
Note: If your telephone is set for the Speaker (listen-only) feature, pressing <Mute> will affect only the handset. When you are using the Speaker feature, the light next to <Mute> is always on.
Select Button
Can be used in three different ways:
· With <Drop/Test> to initiate a test of your telephone;
· With <Conference/Ring> to select a personalized ring from among eight available patterns; or
· With <Speaker/Reset Spkr> to perform an acoustic test of the environment and adjust the speakerphone to the surrounding acoustic environment for optimal performance (for using the built-in speakerphone only).
Speaker/Reset Speaker Button
For accessing the speaker or the built-in speakerphone and microphone combination. When you touch <Select> and then <Speaker/Reset Spkr> (if your telephone is set for the Speakerphone feature), you hear a set of tones as the speakerphone performs an acoustic test of the environment. When the tones stop, your speakerphone has finished adjusting itself for optimal performance and is ready for use.
Note: Your telephone can be set for either the Speaker (listen-only) feature or the Speakerphone (listen and speak) feature. Check with your system manager to see how your Speaker button is to be used.
Speakerphone/Headset Jack (on back of telephone)
This jack is used for connecting an external speakerphone or headset adapter to your telephone.
Transfer Button
For transferring a call to another telephone.
Volume Control Button
For adjusting the volume of the speaker or built-in speakerphone, or for adjusting the volume of the ringer.
|
<Feature> and <Feature xxxxx> |
Each of these represents a button that has a feature assigned to it. The button is labeled with the feature name, sometimes followed by an extension number or a person's name (shown as xxxxx). |
|
{handset tone} |
The tone that appears in curly quotes after a step indicates what you should hear from your handset after successfully performing that step. |
|
Display Information |
A box containing the information that appears on your display screen. |
As you operate the features on your telephone, keep in mind the following general rules.
· Carefully follow all the steps listed in the procedure for the particular feature you are using.
· To use a voice feature, you must have the handset off-hook unless you are instructed to remain on-hook in the procedures.
· If you receive an intercept tone (high-pitched, alternating high and low tone) while attempting to operate any feature, you have taken too much time to complete a procedural step or have made a dialing error. Hang up, get dial tone, and return to Step 1.
· You can activate or cancel most of the features by dialing 2- or 3-digit codes (if they are not already assigned to a button).
Temporarily forwards all your calls to another extension or to an outside number, depending on your system. Use when you will be away from your telephone and you want your calls to be forwarded to a phone number of your choice.
Lets you answer a call at your telephone for another extension in your pickup group. Use when you wish to handle a call for a group member who is absent or otherwise unable to answer.
Note: You can only use this feature if you and the called party have been assigned to the same pickup group by your system manager.
Allows you to add parties to a call, so that you can conduct up to a 6-way conversation. (If you wish to conference more than six parties, call your attendant for assistance.) Use to set up timesaving conferences, or to spontaneously include a party important to a discussion.
Disconnects from a call without requiring you to hang up the handset or press the switchhook. Can also be used with the Conference feature to disconnect the last party added. Use whenever you are using the handset and want to continue using it for another action after ending a call.
Puts a call on hold until you can return to it. While a call is on hold, you can place another call, activate another feature, answer a waiting call, or leave your telephone to perform another task. Use when you have a call that you don't wish to drop, but which you have to interrupt briefly to do something else.
Turns off the microphone of the built-in speakerphone or handset. Use when you want to confer with someone in the room with you, but you do not want the other person on the call to hear your conversation.
Initiates an acoustic test of the surrounding environment by using a series of tones. When the tones stop, your speakerphone has finished adjusting itself for optimal performance. It is now ready for use. Use whenever you move your telephone to a different location (even in the same room), or whenever the light next to <Speaker/Reset Spkr> is fluttering. (For best results, use the Reset Speakerphone feature when the handset is on-hook.)
Allows you to select a personalized ring from among eight available patterns. Use to distinguish your ring from that of other nearby telephones.
Temporarily sends all your calls directly to your voice mail. Use when you will be away from your desk for awhile, or when you do not wish to be interrupted by telephone calls.
Allows you to place calls or access other voice features without lifting the handset. However, in order to speak to the other person, you must use the handset (the speaker must be off). Use with feature activities that require listening only, such as on-hook dialing, monitoring calls on hold, and group listening situations.
Note: Your telephone has either the Speaker (listen-only) or the Speakerphone function. Check with the system manager to see how your telephone is set.
Allows you to place and answer calls or access other voice features without lifting the handset. When used with <Select>, the built-in speakerphone performs a test of the surrounding acoustic environment and adjusts itself for optimal performance. (See Reset Speakerphone.) Use the built-in speakerphone any time you prefer hands-free communication, both speaking and listening, or for group conference situations.
Note: Your telephone may be set for the Speaker (listen-only) rather than the Speakerphone (listen and speak) feature. Check with your system manager.
Transfers a call from your telephone to another extension. Use when your caller needs to speak further with someone else.
Note: Calls from an outside number to your telephone can be transferred only to an extension, not to another outside number.
1. Press <Call Forward>.
or, Dial the Call Forward code *2.
{dial tone}
2. If you have console permission and are not forwarding your own calls, dial the extension number whose calls are to be forwarded.
{dial tone}
3. Dial the extension or phone number where calls are to be sent.
{confirmation tone}
4. Hang up.
1. Press <Call Forward> again while on-hook.
or, Dial the Call Forward Cancel code #2.
{confirmation tone}
o Your calls will now ring at your own telephone.
1. Press <Call Pickup>.
or, Dial the Call Pickup code *7.
o The called telephone stops ringing.
o You are connected to the ringing call.
1. Press <Hold>.
o The present call is put on hold.
o The green light flutters.
2. Press <Call Pickup>.
o The called telephone stops ringing.
o You are connected to the incoming call.
1. Press <Conference/Ring>.
{dial tone}
o The present call is put on hold.
o You are given a new call appearance button.
o All other parties remain connected to each other.
2. Dial the number of the new party and wait for an answer.
3. Press <Conference/Ring> again.
o All parties are now connected.
4. Announce the call.
5. To establish additional conference connections, repeat Steps 1 through 4.
1. Press <Conference/Ring>.
{dial tone}
o The hold light flutters.
o The light beside the call appearance button flutters.
o You are given a new call appearance button.
2. Press the call appearance button of the call on hold.
3. Press <Conference/Ring> again.
o All parties are now connected.
4. Announce the call.
1. Press <Drop/Test>.
1. Press <Hold>.
o The green light flutters.
o The call is put on hold.
1. Press the call appearance button of the call on hold.
1. Press <Hold>.
2. Press the call appearance button of the incoming call.
Use the Mute button in one of the following ways.
1. If your telephone has the Speakerphone (listen and speak) feature, use the Mute button to turn off the microphone associated with the handset or built-in speakerphone.
2. If your telephone has the Speaker (listen-only) function, the Mute button affects only the handset.
This feature has no effect on an external speakerphone attached to your telephone nor does it have any effect on the handset.
1. Press <Mute>.
o The red light goes on.
o The other person cannot hear you.
2. When you are ready to resume your conversation with the other person, press <Mute> again.
o The red light goes off.
o The other person can hear you again.
The Mute feature turns off automatically when you hang up, or switch from the speakerphone to the handset, or from the handset to the speakerphone.
You can adjust the speakerphone to the surrounding room acoustics to provide optimal performance. Use the Reset Speakerphone feature in the following ways:
· Whenever you move your telephone to another place (even in the same room)
· Whenever the green light next to <Speaker/Reset Spkr> flutters intermittently
Important: If there has been a interruption in power (such as the system has just been powered up again, or you have plugged in the telephone at another location), the light next to <Speaker/Reset Spkr> flutters intermittently until you reset the built-in speakerphone.
You can initiate the Reset Speakerphone feature when your handset is on-hook, or during a call in which you are using the built-in speakerphone. (If a call is in progress, you will not hear the tones, and the new speakerphone adjustment is reset for only the duration of that call.)
Remember that you can use the Reset Speakerphone feature only if your telephone is set for the Speakerphone feature (as opposed to the Speaker feature).
1. Press <Select>.
o The green light next to <Select> goes on steadily.
2. Press <Speaker/Reset Spkr>.
o The green light next to <Select> goes off.
o The green light next to <Speaker/Reset Spkr> flutters.
o You hear a series of tones as the speakerphone performs an acoustic test of the environment. When the tones stop, your built-in speakerphone is ready for use.
1. Press <Select> while on-hook.
o The green light goes on steadily.
2. Press <Conference/Ring>.
o The green light next to <Select> winks.
o The current ringing pattern plays and repeats every four seconds.
o The display shows <Personal Ring #x> (where x is a number from 1 to 8).
3. Continue to press <Conference/Ring> to cycle through all eight ringing patterns.
4. When you hear the desired ringing pattern, press <Select> again.
o Your new ringing pattern is set.
o The green light next to <Select> goes off.
o The display clears.
1. To raise the volume, press the right half of the Volume control button. To lower the volume, press the left half of the Volume control button.
o The display shows:
Ringer L >>>>> H
On the display, one arrow indicates the lowest setting, and eight arrows indicate the highest setting.
1. Press <Send All Calls>.
or, Dial the Send All Calls code *3.
{confirmation tone}
o The green light next to <Send All Calls> goes on.
1. Press <Send All Calls> again.
or, Dial the Send All Calls Cancel code #3.
{confirmation tone}
o The green light next to <Send All Calls> goes off.
You can use the Reset Speakerphone feature only if your telephone is set for Speakerphone (listen and speak).
Use the following procedures if your telephone is set for the Speaker (listen-only) feature.
1. Press <Speaker/Reset Spkr>.
o The green light next to <Speaker> goes on.
o The green light next to <Mute> goes on.
2. Place a call, or access the selected feature.
3. Adjust the speaker volume if necessary.
To raise the volume, press the right half of the Volume control button. To lower the volume, press the left half of the Volume control button.
o The display shows:
SPEAKER L >>>>> H
On the display, one arrow indicates the lowest setting, and eight arrows indicate the highest setting.
1. Pick up the handset.
o The green light next to <Speaker/Reset Spkr> goes off.
o The red light next to <Mute> goes off.
o The speaker goes off.
1. Press <Speaker/Reset Spkr>.
o The green light next to <Speaker/Reset Spkr> goes on.
o The red light next to <Mute> goes on.
o The speaker is active, and the handset is turned off.
1. Press <Mute>.
o The red light goes on.
o The other person cannot hear you.
2. Press <Mute> again to resume speaking to the other person.
o The red light goes off.
o The other person can hear you again.
1. Press <Speaker/Reset Spkr>.
o The green light next to <Speaker/Reset Spkr> goes off.
o The red light next to <Mute> goes off.
Use the following procedures if your telephone is set for the Speakerphone (listen and speak) feature.
1. Press <Speaker/Reset Spkr>.
o The green light goes on steadily.
2. Place or answer a call, or access the selected feature.
3. Adjust the speakerphone volume if necessary.
To raise the volume, press the right half of the Volume control button. To lower the volume, press the left half of the Volume control button.
o The display shows:
SPEAKER L >>>>> H
On the display, one arrow indicates the lowest setting, and eight arrows indicate the highest setting.
1. Pick up the handset and talk.
o The green light next to <Speaker/Reset Spkr> goes off.
1. Press <Speaker/Reset Spkr>.
o The green light next to <Speaker/Reset Spkr> goes on.
2. Hang up the handset.
1. Press <Mute>.
o The red light goes on.
o The other person cannot hear you.
2. Press <Mute> again to resume speaking to the other person.
o The red light goes off.
o The other person can hear you again.
1. Press <Speaker/Reset Spkr> again to hang up.
o The green light next to <Speaker/Reset Spkr> goes off.
1. Press <Transfer>.
{dial tone}
o The present call is put on hold.
2. Dial the number to which the call is to be transferred.
{ringback tone}
3. Remain on the line and announce the call, if desired. If the line is busy or there is no answer, return to the call on hold by pressing its call appearance button.
4. Press <Transfer> again.
o The call is sent to the dialed number.
5. Hang up or press <Drop/Test>.