Health Services

Health Services

• Health Services

  ○ Care for illness and injury

  ○ Physical exams

  ○ Health-related counseling

  ○ Transgender health counseling

  ○ Job/Study Abroad Physicals

  ○ Clinical Physicals

  ○ Sport Physicals

  ○ Immunizations/PPD

  ○ Lab services

  ○ Referrals for specialty care, emergency care

  ○ HIV Testing

• Sexual Health Services

  ○ Annual Exam/Cancer screenings

  ○ Contraception

  ○ Emergency contraception

  ○ Pregnancy testing and counseling

  ○ STD/STI Testing

Immunization Requirements

All new or continuing undergraduate and graduate students enrolled in a program of study leading to an academic degree at any four (4) year public or independent institution of higher education in New Jersey are required to provide evidence of immunization as a prerequisite to enrollment.

○ Required immunization dates must be entered by student into the "FORMS" section of their Student Health Portal (accessed via WPConnect > Student > General Services)

○ Then records or documentation of the entered vaccines should be submitted as directed on immunization entry page.

• Required Immunizations
  
  (MMR & Hep B only required to be submitted by students 30 years or younger)
  

  Meases, Mumps, Rubella (MMR) - 2 doses. Any student born after 1956 must provide vaccination documentation of two (2) doses of MMR. The first dose must be administered on or after your first birthday and the second dose must not be administered any less than one (1) month from the first. Laboratory blood tests that demonstrate immunity may be submitted in place of vaccination documentation. We must receive a copy of the blood work results in order to verify immunity.

  Hepatitis B - 2 or 3 dose series- NJ State law requires all new incoming students registered for 12 or more credits must provide proof of a completed Hepatitis B vaccine series. This can either be the two (2) dose adolescent series or the three (3) dose pediatric/adult series. Laboratory blood tests that demonstrate immunity may be submitted in place of vaccination documentation. We must receive a copy of the blood work results in order to verify immunity.

  Meningitis Vaccine ACYW (Menactra/Menveo)- *1 or 2 doses. NJ State law requires this vaccine to the following students:

  1. All resident students who intend to live in the residence life halls must provide documented proof of one dose of the meningitis vaccine. Housing room assignments will not be given until proof of meningitis immunization is provided.
  2. All students under the age of 19 must show documentation of one dose of Meningitis ACYW received on or after the student's 16th birthday.
  3. Increased Risk Students-based on meningitis survey response, student may also be required to provide documentation of a completed series of Meningitis ACYW vaccine, regardless of age or residential status.

  ** MenB vaccine (Trumenba/Bexsero) is NOT the same as MenACWY (Menactra/Menveo) and therefore MenB DOES NOT fulfill the state vaccine requirement for dorming. MenB vaccine is highly recommended but not required for university attendance.

  *Two doses of meningitis (MCV4) are recommended for adolescents 11 through 18 years of age: the first dose at 11 or 12 years of age, with a booster dose at age 16. If the first dose (or series) is given between 13 and 15 years of age, the booster should be given between 16 and 18. If the first dose (or series) is given after the 16th birthday, a booster is not needed.

  View Meningococal Vaccine Requirement Checklist

• Recommended Immunizations

  The tetanus vaccine, varicella vaccines, annual flu vaccine, Men B vaccines (Trumenba/Bexsero), COVID vaccines are all strongly recommended for all university students.

• Exemptions

  A request for exemption from these requirements due to religious beliefs may be submitted to the Counseling, Health and Wellness Center. The request must be in writing from the enrolled student if aged 18 or over and specifically state the religious doctrine that prohibits vaccination.

  Exemption from requirements based on medical reasons must be submitted to the Counseling, Health and Wellness Center in the form of a signed statement from a healthcare provider indicating a specific immunization is contraindicated due to a valid medical condition. This documentation will be reviewed annually.

  Please note- a student with religious or medical exemptions from receiving immunizing agents may be temporarily excluded from classes and from participating in institution sponsored activities during a vaccine-preventable disease outbreak or threatened outbreak. This decision shall be made by the institution in consultation with the Commissioner, Department of Health and Senior Services or his or her designee. This exclusion shall continue until the outbreak is over or until proof of the student's immunization or immunity is furnished.

• Documentation

  Immunization documentation will be accepted in one of the following formats:

  ○ The University Immunization Form completed, signed and stamped by one's personal health care provider

  ○ Documentation on the health care provider's letterhead, official school immunization record, or record from any public health department

  ○ A record or an official college affidavit form signed by a health care provider licensed to practice medicine in the United States or in any foreign country

  Students who do not comply will have a registration hold placed on their account until documentation is received. Please review all documents to ensure they are correct and complete prior to submitting them to the Health and Wellness Center. Any questions please call: 973-720-2360 or email wpuimmunization@wpunj.edu.

  ○ Required immunization dates must be entered by student into the "FORMS" section of their Student Health Portal (accessed via WPConnect > Student > General Services)

  ○ Then records or documentation of the entered vaccines should be submitted as directed on immunization entry page.

• Contact Information

  William Paterson University
  Counseling, Health and Wellness Center
  Overlook South
  Wayne, New Jersey, 07470

  Phone: (973)-720-2360

  Fax: (973)-720-2632

  Email:wpuimmunization @wpunj.edu »

• Deadlines

  All vaccine dates must be entered & documentation received prior to the start of each student's incoming semester.

  Non-compliance will result in a registration hold for the 2nd semester until immunizations are received.

• Printable Forms

  ○  Immunization Form » (can be used in place of submitting a copy of your official immunization records)

  ○  MINORS - Meningitis Survey & Parental Consent Form » (must be completed ONCE for all incoming students 17 years or younger - student 18 years or older must complete this form online via Student Health Portal)

  ○  MINORS - Meningitis Risk Questionnaire (must be completed ONCE for all incoming students 17 years or younger - student 18 years or older must complete this form online via Student Health Portal)

Click for a Visual Guide to the Student Health Portal »

Immunization Frequently Asked Questions

• I was just notified that I need to submit my immunization records. Why?

  You were notified because you are NOT compliant with the WPU/NJ immunization requirement. You currently have a registration hold placed or will have one very soon, if you do not comply. This means your classes next semester may be dropped.

• Why do I need to submit my immunization records?

  It is the law! NJ State and WPU require you to show proof that you got the right doses of vaccines for Measles, Mumps and Rubella (MMR), Hepatitis B, and Meningitis. You may have gotten all of these vaccines by age 16. We just need to verify your immunization record.

• What is the deadline for submitting my immunization records?

  Students entering:

  • Fall semester, must submit by July 1st
  • Spring semester, must submit by December 15th
• What will happen if I do not submit my immunization records?

  Students who fail to submit the required immunization records by the deadline will be have a registration hold placed or have their classes dropped (including adding or changing classes) until compliant.

  For the safety of our campus community, students who do not provide appropriate evidence of immunizations may be removed from campus during a contagious outbreak.

• What are the required immunizations?

  Immunization requirements depend on your age, full-time or part-time status, resident or commuter. You also need to have the required doses of each vaccines. Please see question #6 or check the Counseling Health and Wellness Center website (under Immunization Requirement >Required Immunizations) for detailed information. Generally, the following vaccines and doses are required:

  • (2 doses) Measles, Mumps, Rubella (MMR): ALL students, 30 years old and younger.
  • (3 doses) Hepatitis B series: Full time students, age 30 years old and younger.
  • Meningitis-ACYW (Menactra/Menveo): ALL students, 18 years old and younger, AND all resident students. Must have had the last dose at age 16 or older.
  • Meningitis B (Trumenba/Bexsero): only required with medical condition but highly recommended for all residents.
• What are the required vaccines I have to submit?

  More than one requirement will apply:

  Vaccine records are required for undergraduate and graduate students who are 30 years of age and younger.

  Full-Time students (Undergraduate 12 credits or more; Graduate 9 credits or more)

  • MMR (Measles, Mumps, Rubella) – 2 Doses. 1st dose must be after your first birthday
  • Hepatitis B - 3 Doses

  All First Semester students age 18 and younger (Resident and Commuter students)

  • Meningitis ACYW (Menactra® or Menveo®) – 2 Doses with one dose given on or after 16th birthday
  • May require Meningococcal B vaccine. See following link: https://www.wpunj.edu/health-wellness/health-services/Meningitis+Info+Sheet.pdf?language_id=1

  All First Semester students age 19 years or older AND residing in University housing

  • Meningitis ACYW (Menactra® or Menveo®) – 1 Dose given after 16th birthday
  • May require Meningococcal B vaccine. See following link: https://www.wpunj.edu/health-wellness/health-services/Meningitis+Info+Sheet.pdf?language_id=1

  Part-Time students (Undergraduate fewer than 12 credits; Graduate fewer than 9 credits)

  • MMR (Measles, Mumps, Rubella) - 2 Doses. 1st dose must be after your first birthday
• Do I need any other vaccines?

  The following are highly recommended for ALL students:

  • COVID Vaccine (Pfizer, Moderna, J&J)
  • Annual Flu Vaccine
  • Varicella (Chiken Pox)
  • Tetanus, Diptheria, Pertussis (Tdap)
  • Hepatitis A
  • HPV
• What are acceptable immunization records?

  A valid immunization record must include your full name and date of birth. The following are valid documents:

  • WPU Student Immunization Form, completeed and signed by your healthcare provider
  • Personal vaccination record from a health care provider or from a secure online health portal
  • Military vaccination records
  • High school health records
  • Previous attended college/university health records
  • Childhood vaccine record book- full scan of booklet must be received in order to be acceptable
  • Copy of lab report for titer (blood) test showing positive results for Measles, Mumps, Rubella, Hepatitis B
  • Receipt/record from pharmacy where vaccination was administered; must have date received and signature from pharmacist.
• What type of information must be on my immunization forms?

  The immunization record must include:

  • Your first and last name
  • Your full date of birth
  • Readable dates of vaccines
  • Medical provider signature and office stamp, if using WPU Counseling, Health and Wellness immunization form.
• Where can I get my immunization records?

  We suggest that you try the following places to get your records. Have a copy of the immunization record sent to you so you can submit through the Student Health Portal.

  • Ask your parent/guardian. They may have a copy.
  • Contact your medical provider/doctor/pediatrician’s office.
  • Contact your previous attended colleges/university health office or your high school health office.
  • Contact your military health office.
  • Contact New Jersey Immunization Information System and submit a request.
• What do I do if I cannot find my immunization records?

  You can (choose one):

  • Get the required vaccine shots (Most vaccines are covered by your insurance at your local pharmacy or contact your county health department to get vaccines at reduced cost.)

  OR

  • Take a blood test to check for immunity for the required immunizations. This is called “titers” and your health care provider can order the test for you. (If the titer results show that you are not immune, you will have to get the vaccine shot series.)
• Is a physical exam required?

  NO, a physical exam is not required.

• How do I submit my immunization records?

  Upload your immunization records and/or a copy of your blood titers reports to the Student Health Portal on WP Connect. (In person, mailed or fax copies are not accepted.)

  1. Log into: WPConnect > Campus Life> Student Health Portal
  2. Go to FORMS tab in Student Health Portal and enter vaccine dates.
  3. Upload a scanned or picture of your immunization record, as directed. Make sure the whole page is scanned and not cutting off your name or date.

  Video instructions on how to upload your immunization records: https://www.youtube.com/watch?v=o9s5T-Iozpg&feature=youtu.be

  For questions only regarding the Student Health Portal, email: mailto:WPUimmunization@wpunj.edu

• How will I know if my forms was successfully received by the Counseling, Health & Wellness Center?

  A message will be sent to your Student Health Portal in your WPConnect to confirm receipt of your form and to inform you of any issues. Please check your portal and WPU email frequently.

  *Please note that we process forms according to date of receipt. It can take up to 2-3 business days to hear from us.

• I’m having problems submitting my immunization records. What should I do?

  First, make sure you are trying to upload an image file. We accept PNG, JPG, JPEG, and GIF image files that are less the 4MB in size. You may also want to clear your browser cache and cookies or try using a different browser.

  If you are still having trouble uploading, email wpuimmunization@wpunj.edu and include the following information:

  • Your full name and WPU ID (855#)
  • Details of the error message you are receiving. Include a screenshot (if possible.)
  • The name of the internet browser you are using, such as, Internet Explorer, Safari, Chrome, Firefox.
  • Type of device you are using, such as, desktop computer, iPad, iMac, mobile phone.
• I am a commuter student. Do I still have to submit my immunization records even though I am not living on campus?

  Yes, all commuter students, full-time and part-time, taking courses that will lead to a degree are required to submit immunization records (see Q #6 and 7 for detail.)

• I am a part-time student. Do I still have to submit my immunization records?

  Yes, all part-time students taking coursed that will lead to a degree (9 credits or less) are required to submit immunization records (see Q #6 and 7 for detail.)

• I am an international student. I am not sure if my immunization records will be accepted. Can I submit them the way they are?

  Valid immunization records are accepted as long as they are written/translated to English. Immunization requirements vary from countries. Once you submit your records, you will be notified if you are missing any immunizations according to NJ state and WPU requirement.

• What do I do if my immunization records are written in another language? Will the university accept them?

  All records submitted for immunization compliance must be in English. Contact your health care provider for a translated copy or get it officially translated and notarized.

• I am only taking online courses my first semester and do not have any classes that require me to be on campus or at any events. Am I required to submit immunization records?

  Students enrolled in WP ONLINE program only are exempt from immunization requirement. Students taking online classes but not enrolled in WP Online must submit and meet the immunization requirement.

• I am in the process of completing my vaccines that require multiple doses; will I be allowed to register for classes?

  Yes. As long as you are in the process of completing the immunization requirements, you will be able to register for classes. You must submit records that you have done already. If you do not complete the series, a registration hold will be put on your account. You will not be able to register for next semester.

• Can I get the vaccines at WPU Health & Wellness Center?

  No, the WPU Counseling, Health & Wellness Center does not have the vaccines available.

• Where can I get a vaccine shot?

  Contact the following places if they provide vaccinations:

  • Medical provider’s offices. If your medical provider does not have the vaccines recommended, ask for a referral of where you can get them.
  • Local pharmacies (many CVS, Walgreens provide immunizations)
  • Workplaces
  • Community health clinics
  • Local county health departments
  • • Federally funded health centers can provide services if you do not have health insurance or a regular source of health care – you pay what you can afford based on your income. Locate a health center near you: https://findahealthcenter.hrsa.gov/
• How do I find my immunization records that I had previously given to WPU Counseling Health and Wellness Center?

  Log into your WP Connect > Campus Life > Student Health Portal. Enter your full date of birth. Click “View immunizations” to access your vaccine records.

• How do I submit a religious exemption letter?

  In order to qualify for a religious exemption, you must have sincere religious beliefs that prohibit vaccination. A valid religious exemption letter is required to legally exempt you from mandated vaccines. You or a parent/guardian (if you are under the age of 18) must write a letter stating that vaccinations conflict with religious beliefs. You are not obligated to disclose your religion to obtain a religious exemption.

  The letter must include:

  • Date written
  • Full name of student
  • Date of birth
  • Signature of student or parent/guardian, if student is under the age of 18
• How do I submit a medical exemption letter?

  A written statement from a licensed physician or an advanced practice nurse (certified registered nurse practitioner or clinical nurse specialist) indicating that an immunization is medically contraindicated for a specific period of time, and the reason(s) for the medical contraindication, based upon valid medical reasons.

• What about other exemptions?

  Objections to vaccination based on philosophical, moral, secular, or general nature are not unaccepted.

• What will happen if I have an exemption and there is an outbreak on campus?

  Students with religious or medical exemptions may be excluded from the University and residence life halls during a vaccine-preventable disease outbreak or threatened outbreak.

• Where can I find out more about the required immunizations?

  Go to the Counseling Health & Wellness Center web page: https://www.wpunj.edu/health-wellness/health-services/

  Link for WPU immunization form: https://www.wpunj.edu/health-wellness/Immunization_Form_2021-NEW_-for_website.pdf?language_id=1

• If I have any more questions, whom do I contact?

  Email: wpuimmunization@wpunj.edu

Listed below are forms commonly used by students at the Counseling, Health & Wellness Center.

• Immunization Related Forms

  Immunization Form » (can be used in place of submitting a copy of your official immunization records)

  MINORS - Meningitis Survey & Parental Consent Form » (must be completed ONCE for all incoming students 17 years or younger - student 18 years or older must complete this form online via Student Health Portal)

  MINORS - Meningitis Risk Questionnaire (must be completed ONCE for all incoming students 17 years or younger - student 18 years or older must complete this form online via Student Health Portal)

• General Forms

  Request and Authorization to Release Protected Health Information » (to be completed to obtain your medical records / immunizations)

  Privacy Notice (HIPAA) »

  Privacy Notice Acknowledgement »

  Combined Medical and Counseling Consent Forms »

• Athletics & Club Sports Forms

  Requirements & Instructions »

  Sickle Cell Trait Form »(to be completed by all athletes at initial physical)

  Athletic Release and Authorization Form »(to be completed annually by all athletes)

  Consent Form for Minors Participating in Athletics »